KUALA LUMPUR · JOHOR · PENANG · PUTRAJAYA
Selling a flat in Johor Bahru, registering a branch with SSM or sponsoring a spouse on a Malaysian dependant pass? Our Malaysia document legalisation Singapore service prepares your Singapore papers so Malaysian offices accept them.
Malaysia has not joined the Apostille Convention, so we handle the full chain of document legalisation in Singapore: our partner Notary Public where needed, the Singapore Academy of Law, then attestation at the High Commission of Malaysia.
Tell us the document and which Malaysian office asked for it, and we reply with the route, price and timing before any work starts.
No. Malaysia has not joined the Convention.
Malaysia is not listed as a party to the Hague Apostille Convention, so a Singapore document for Malaysia still needs SAL authentication followed by attestation at the High Commission of Malaysia in Singapore.
Source: HCCH Apostille Convention status table · Last checked 2 November 2026
Where it is used
Crossing the Causeway does not make a Singapore paper valid in Malaysia on its own. Legalised Singapore documents for Malaysia are usually asked for in these cases, and a Malaysian visa file often adds a police certificate legalisation to the list.
A power of attorney signed in Singapore lets a Malaysian lawyer sell, buy or charge land for you at the land office.
Malaysian courts may ask for legalised Singapore affidavits, death certificates or powers of attorney in estate and civil matters.
A Singapore company registering a branch or subsidiary with the Companies Commission of Malaysia (SSM) needs legalised corporate papers.
Banks in Malaysia ask for legalised board resolutions and company documents before opening accounts or changing signatories.
The Immigration Department of Malaysia checks a legalised marriage or birth certificate before granting a spouse or child pass.
Malaysian employers may ask for legalised Singapore degrees and experience letters when applying for an employment pass.
Malaysia My Second Home applicants often need a legalised Singapore police certificate along with marriage or birth records.
Malaysian universities, the MQA and professional boards may ask for legalised Singapore degrees and transcripts.
Document guide
Where a paper starts depends on who issued it. Government records go straight to SAL, while private and company papers to legalise for Malaysia begin with our partner Notary Public.
| Document | Issued by | First step in Singapore | Common use in Malaysia |
|---|---|---|---|
| Power of attorney | You, signed in Singapore | Signed before our partner Notary Public | Property sale, land office, court or bank |
| Statutory declaration or affidavit | You, sworn in Singapore | Sworn before our partner Notary Public | Probate, court cases, name differences |
| Marriage certificate | Registry of Marriages (ROM or ROMM) | SAL directly (original or certified copy) | Dependant pass, LTSVP, MM2H |
| Birth certificate | ICA | SAL directly | Child's dependant pass, school entry, family files |
| Degree or transcript | Singapore university or polytechnic | Notarised copy, then SAL | Employment pass, MQA, professional boards |
| Police certificate (COC) | Singapore Police Force | SAL directly | MM2H, long-term passes |
| ACRA business profile | ACRA | Notarised copy, then SAL | SSM branch registration, Malaysian banks |
| Board resolution | Your Singapore company | Company execution before our partner Notary Public | Bank mandates, SSM filings, appointing a local agent |
Malaysian employers sometimes add a legalised experience letter to employment pass files; it follows the same notary-first route as a degree.
The route
Malaysian High Commission legalisation is the last Singapore stage, so we plan the earlier steps around its appointment slots and your deadline in Malaysia.
We compare your scan with the list from your Malaysian lawyer, bank or employer and confirm each step and price.
Private and company documents are signed, sworn or certified before our partner Notary Public.
The Singapore Academy of Law authenticates the notary's signature or the government document.
We lodge the document with the High Commission of Malaysia in Singapore for its attestation.
We return the document in Singapore or courier it to you or your lawyer in Malaysia, ready for the receiving office.
By document
Family, property and company records make up the bulk of Singapore documents for Malaysia. Pick the card that matches your paper for its full route.
Marriage, birth and divorce papers for dependant passes, family files and remarriage in Malaysia.
Powers of attorney and sworn papers for Malaysian land offices, lawyers and courts.
Incorporation records and resolutions for SSM filings, Malaysian banks and local partners.
Degrees and transcripts for Malaysian employers, universities and professional boards.
Free document check
Forward the list from your lawyer, bank, employer or SSM agent and we confirm what each Singapore paper needs before you pay.
Costs
Pricing for legalising documents for Malaysia depends on the steps your paper needs. Singapore government fees sit inside our prices, and the High Commission fee is passed on at cost and quoted first.
Outside our price: fees charged in Malaysia, such as a High Court deposit or stamp duty on a power of attorney, any Malay translation, and courier to Malaysia, which we quote with your route.
Timing
Singapore stages for Malaysia move fast, while the High Commission works through its own appointment queue. Share your completion, hearing or pass date and we plan backwards from it.
Also sending papers north to Bangkok? Our Thailand document legalisation service runs alongside, so both sets can move in the same week.
Before we start
Sending these on day one means your Malaysian file reaches the High Commission without a second round of questions. Exporters with invoices for Malaysian buyers follow a chamber-of-commerce route instead, covered by our commercial invoice legalisation service.
Send the ACRA business profile and the directors' names so we can prepare the resolution or execution for the right signatories.
Courier the original to us and we finish the Singapore stages; see our legalisation from overseas service for how the courier leg works.
Avoid delays
Short distance misleads many clients. Malaysian offices still reject Singapore papers that skipped a stage or used the wrong format.
✕ Getting a Singapore apostille for Malaysia
✓ We route your paper to the High Commission of Malaysia, since an apostille alone is not accepted there.
✕ Signing the power of attorney at home first
✓ You sign in front of our partner Notary Public, using the wording your Malaysian lawyer approved.
✕ Forgetting the deposit in Malaysia
✓ We remind you that a power of attorney for Peninsular Malaysia must also be deposited at the High Court there.
✕ Leaving the Malay version too late
✓ Courts and land offices may want Bahasa Malaysia, so we arrange certified translation for legalisation early when it is needed.
FAQ
Practical points for Malaysian High Commission legalisation that clients raise just before they order.
Ask On WhatsAppThe Singapore stages are the same. Sabah and Sarawak run their own land systems, so ask your lawyer there for the power of attorney format before you sign.
Yes. We use your lawyer's wording, as long as it is signed in front of our partner Notary Public and not before.
Not as it stands, because another embassy's stamp means nothing to Malaysian offices. We check what is already attached and add the steps the High Commission of Malaysia needs.
Often yes, using a certified copy from the issuing office or a notarised copy. Some Malaysian courts and land offices still insist on the original, so we confirm with them first.
Usually not. The directors named in your resolution sign before our partner Notary Public, and others can stay away if your constitution allows it.
It can cause questions in Malaysia. We spot the difference early and can prepare a sworn statement confirming both names refer to you.
Malaysian offices often want a recent one, frequently issued within the last few months. Apply for it close to your pass or MM2H filing so it is still fresh after legalisation.
Yes. We courier it to your lawyer, bank or employer anywhere in Malaysia and share the tracking number with you.
Send a scan and tell us which Malaysian office asked for it. We confirm the route and price before any work starts. You can also read our client reviews first.