PAPERWORK READY BEFORE THE STAMPS
An embassy checklist, a blank consular form and a request for a declaration you have never written can stall a file before it reaches anyone with a stamp. Our document preparation services Singapore clients use get that paperwork filled, worded and collated so it is ready to be notarised, SAL-stamped and legalised.
We fill in embassy forms, prepare single status, same person and other statutory declarations from the receiving authority's template, set up affidavits for use abroad and bind translations to originals. You then swear or sign before our partner Notary Public, so the set moves straight on to SAL.
Share the destination checklist or form, and we reply with what must be prepared, who signs it and the full route price.
WHEN PAPERWORK IS THE HOLD-UP
Plenty of files are not stuck at the notary or the embassy but one step earlier, because a form, letter or declaration does not yet exist in the shape the destination wants. A typical case is an experience letter attestation where the employer's letter lacks the details an overseas licensing body asks for.
A same person declaration links your old and current passport or ID, so banks and registries abroad accept both as yours.
We prepare the consent letter the destination or airline expects, ready for the absent parent to sign before our partner Notary Public.
Consular application forms with Arabic, Thai or other headings are filled in correctly and matched to the documents you submit.
A statutory declaration of marital status, often called a single status declaration, is prepared to the wording the foreign registry asks for.
We list what the overseas body wants on the letter, such as dates, role and signatory title, so your HR team issues it once.
Letters on company letterhead are set up with the right authorised signatory so they can be executed and legalised.
A declaration explaining the loss is prepared so an overseas office can process your file without the missing document.
We collate a complete set against the country's checklist so nothing is missing when the file reaches SAL or the embassy.
WHO DOES WHAT
Preparing a document is only the start; each one has a set person who must sign or witness it, and a set next stop. A file for Kuwait embassy attestation, for example, can mix a declaration, a company letter and a certified copy, each with its own signing step.
| Document | Prepared by | Signed or witnessed by | Next step in the chain |
|---|---|---|---|
| Statutory declaration for use abroad (e.g. single status or same person declaration) | Our team, from the receiving authority's template | You, sworn or affirmed before our partner Notary Public | SAL apostille or SAL authentication |
| Statutory declaration for use in Singapore only | Our team, from the required template | You, before a Commissioner for Oaths | None — ready for the Singapore office |
| Affidavit for use abroad, from a set template (e.g. affidavit of single status) | Our team from that template; court affidavits by a Singapore lawyer | You, sworn or affirmed before our partner Notary Public | SAL, then the embassy if needed |
| Child travel consent letter | Our team | The parent or parents, before our partner Notary Public | SAL, then the embassy if non-Hague |
| Embassy application form and cover letter | Our team, with your details | You, signed directly | Lodged with the legalised set at the embassy |
| Company letter on letterhead | Your company, using our content checklist | Authorised signatory, before our partner Notary Public | SAL, then the embassy if needed |
| Power of attorney, contract or other legal instrument | A Singapore lawyer (our partner Notary Public or your own) | You, before our partner Notary Public | SAL, then the embassy if needed |
| Translation bound to the original | Translator; our team binds the bundle | Our partner Notary Public, where notarisation is required | SAL, then the embassy if needed |
SAL generally authenticates the notarial certificate, so a declaration taken by a Commissioner for Oaths usually has to be redone before a Notary Public if it later needs to go abroad; see our notarisation service for the notarial acts involved.
FROM CHECKLIST TO SIGNING
Start by sending the destination's checklist or form, and we turn it into a ready set before anyone signs. Once the paperwork is prepared, our document legalisation Singapore specialists take the same set on through the notary, SAL and the embassy.
We go through the embassy or receiving office's instructions and list every form, letter and declaration your file needs.
We fill in forms and prepare declarations and letters from the required templates, with each exhibit marked, then send them for you to check.
Originals, ID copies, certified copies and translations are bound into one booklet so each page sits where the notary expects it.
You swear or affirm the declaration, or your company signatory signs, in front of our partner Notary Public, who adds the notarial certificate.
The signed set goes on to SAL and any embassy step, or comes back to you by collection or courier.
WHAT WE PUT TOGETHER
Personal declarations, family letters, company paperwork and full country sets cover nearly every request we get. Each one is prepared to match the document it supports and the office that will read it.
Single status, same person, lost passport and one-name declarations are prepared from the receiving authority's template for you to make before our partner Notary Public.
Child travel consent letters and parental authorisations are prepared alongside the certificates that prove the relationship.
Letters on letterhead, signatory lists and supporting company records are set up so the right person signs and SAL can authenticate them.
Academic, family and company papers are collated into one set that matches the destination checklist page for page.
STUCK ON A FORM?
Send a photo of the blank form or the checklist, and we tell you what must be prepared and how it should be laid out for SAL and the embassy.
WHAT YOU PAY
Preparation is priced with your document set, because a single declaration and a full country file are very different jobs. The notary and SAL steps keep our fixed prices, and embassy fees, such as those for Thailand document legalisation, are passed on at cost.
Charged on top where needed: lawyer's fees for any legal instrument that must be drafted, translation quoted per page and language, certified true copies, courier, embassy fees at cost, and urgent handling quoted with your deadline.
LEAD TIMES
Time spent on preparation depends mostly on how fast signatories and employers respond, while the notary and SAL steps follow their usual working days.
Embassies with longer queues, such as for Egyptian embassy attestation, make it worth finishing preparation early so the set is not waiting on a missing letter.
BEFORE WE PREPARE
Good preparation starts with the receiving office's own words, so we ask for their instructions before writing a single line.
We do not draft legal instruments or give legal advice; where a document such as a power of attorney must be drafted, a Singapore lawyer, such as our partner Notary Public or your own lawyer, does it, and our power of attorney legalisation route takes it from there.
We send drafts by email for you to check, and tell you whether the signing can be done here or must happen where you are.
AVOID A WASTED SIGNING
Small preparation gaps often only show up at the signing table or the embassy counter, which is why clients in our client reviews mention the checks we run first.
✕ Declaration taken by a Commissioner for Oaths for overseas use
✓ We arrange the declaration before our partner Notary Public when SAL will need to authenticate it.
✕ Names spelt differently across the set
✓ We match every name and alias to your passport before drafts are finalised.
✕ Company letter signed by the wrong person
✓ We confirm the signatory's authority and title before the letter is printed on letterhead.
✕ Declaration signed before the appointment
✓ We send drafts unsigned and ask you to sign only once you are in front of our partner Notary Public.
FAQ
Common doubts people raise just before ordering document preparation. Message us on WhatsApp if your question is not here.
Ask On WhatsAppYes, if the declaration will only be used in Singapore. If it is going abroad and needs SAL, it is usually made before our partner Notary Public instead, because SAL authenticates the notarial certificate.
Yes, send it with your other papers and we check its wording and layout against the receiving office's instructions. If it needs changes, we tell you what and why before anything is signed.
Yes, an affirmation has the same effect as an oath, and our partner Notary Public takes either. Just tell us your choice before the signing so the wording on the declaration matches.
Yes, we fill in consular forms with non-English headings and match them to your documents. If the embassy needs the form itself translated, we quote that per page and language.
The notarisation itself has no expiry date, but the receiving office may only accept a declaration made recently, as many foreign registries do for single status declarations. Check their time limit before ordering so the signing is timed right.
The parent or parents giving consent sign in front of our partner Notary Public with their passports. If one parent is overseas, we tell you how they can sign where they are.
Yes, we prepare the letter and signing instructions, and another authorised signatory can sign in Singapore if your company records allow it. Otherwise the director signs before a notary in their country, and we check the route still works.
Notarised documents are issued as originals, so each extra set is signed and charged separately. Confirm how many offices need an original before the signing, so you do not have to come back.
Send the checklist or form you have been given, and we tell you what must be prepared, who signs it and what the full route costs. Work only starts once you approve the quote.